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Executive Assistant

Company Name:
Corning
Company Overview:
Corning is the world leader in specialty glass and ceramics, creating and manufacturing keystone components that enable high-technology systems.
Cornings history is filled with breakthrough technologies that have played an important role in the way the world works. We thrive on solving difficult, commercially relevant problems through an innovative and collaborative research and development process. Corning succeeds through sustained investment in R&D, more than 160 years of materials science and process engineering knowledge, and a distinctive collaborative culture.
With more than 160 years of science and engineering knowledge, Corning Incorporated creates keystone components for high-technology systems in consumer electronics, mobile emissions control and life sciences. Our Optical Communications segment delivers connectivity to every edge of the network, from optical fiber, cable, hardware and equipment to fully-optimized optical solutions.
What we do is life changing. Our innovations help customers keep pace with the worlds insatiable demand for bandwidth, accelerating the delivery of information and keeping the world connected to the important people, places and things that enhance our lives.
To know more about Corning Optical Communications, visit us at: http://www.corning.com/cablesystems
PURPOSE OF POSITION:
To provide administrative support and assistance to the Sr. Vice President, Chief Commercial Officer, in a professional, efficient and quality manner, operating in full confidence.
MAJOR ROLES AND RESPONSIBILITIES
Day-to-Day
Assist the senior vice president with execution of roles, responsibilities and projects as assigned while alleviating administrative detail.
Provide administrative support including coordinating meetings and maintaining calendars, preparing correspondence, answering phone calls, filing, sorting mail, and managing e-mail.
Coordinate domestic and international travel arrangements including scheduling, preparing itinerary and agendas; assisting in acquiring travel documents (passports and visas) as needed.
Complete and file expense reports in a timely manner, using the Concur expense system.
Prepare presentations, spreadsheets, graphs and reports as requested using appropriate skills and software.
Responsible for updating and maintaining the Telecom Commercial Staff SharePoint site and other Commercial sites/databases as assigned.
Departmental POC for DARM policies/information.
Schedule and attend staff meetings, participating as required.
Assist the senior vice presidents staff with special projects or needs as requested.
Ensure necessary reports, information, etc. are provided in a timely manner by the senior vice president and her staff to the appropriate areas of the company.
Schedule meetings along with domestic and international travel as needed for customers, visitors or other staff members.
Coordinate facility visits as needed.
Coordinate logistics and details for departmental/executive events including the annual TCO Kick-off Event and Awards Weekend.
Manage logistics, agendas and objectives for key executive visits from Corning or international locations; e.g., delivering key messages, objectives, logistics, travel, accommodations, tours, meals, entertainment, etc.
Coordinate updating of departmental org charts and distribute to human resources for posting on the intranet site.
Assist with the preparation, publishing and control of highly proprietary documents.
Manage confidential and proprietary information with discretion and sound judgment.
As a representative of the senior vice president, convey the highest level of professionalism and integrity in behavior and appearance and help to fulfill all customer expectations of the commercial organization and the Telecommunications Business Group as an integral part of Corning.
SKILL AND KNOWLEDGE REQUIREMENTS
Education
Four year Bachelors Degree in a business related area or demonstrated equivalent work experience.
Professional Certification a plus.
Experience Requirements
Five years+ experience in performing the duties of a professional/executive assistant.
Required Skills
Ability to interface and communicate (verbally and in writing) effectively with all levels of personnel internal and external to Corning and with various cultures, both internal and external. 100% fluent in English both written and verbal.
Must be able to work in a high profile position, handling details of a highly confidential and critical nature.
Work effectively as both an individual performer and a team player.
Ability to prioritize and handle multiple tasks simultaneously, work efficiently and effectively in a dynamic unstructured environment.
Detail oriented, conscientious.
Ability to maintain composure and professional demeanor at all times.
Ability to listen, make wise decisions and act with little direction.
Ability to organize and coordinate work schedules and duties.
Proficiency in using Microsoft Office 2010, including Word, Excel, PowerPoint, Outlook and SharePoint.
Proficiency in Concur expense reporting and travel functions.
Desired Skills
Thorough knowledge of company operations, policies and procedures.
Proactive, demonstrated ability to take the lead and influence the outcome.
Eager to take on additional responsibilities outside normal scope of position.
Picks up on the need to change personal and interpersonal behavior quickly
Seeks feedback
Not fearful of acting with minimum planning
Dedicated to meeting the expectations and requirements of internal customers
Establishes and maintains effective relationships with all levels and gains their trust and respect
Makes good decisions based upon a mixture of analysis, wisdom, experience and judgment
Uses rigorous logic and methods to solve difficult problems with effective solutions
Lives the Corning values
Willingness to work outside of normal schedule business hours when necessary

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